Are you struggling to manage your time? Does it feel like there’s so much to do but there’s little to no time left in your day? If you constantly beating yourself up to meet deadlines, ignoring self-care at all and trying hard to actually make time for everything – you my friend, have a serious problem.
Probably you’re like me who loves to procrastinate without realizing it. My brain is bombarded with so much information that caused me total paralysis – why? Because the more “tasks” you put in your head the more you to feel stressed out, overwhelmed and confused so your not getting things done while feeling extremely tired!
So what should you do about it?
After two weeks of killing time I’ve finally realized that I need to get things back into perspective. And that’s what I’m going to be talking about with you today. These tips are proven to work and if you are willing to discipline yourself I’m certain you’ll see amazing results. So let’s dive into it.
7 Ways To Manage Your Time Like A Boss
It’s time to STOP figuring out how much time you left in a day and start to actually make time for the things that matters most.
1. Nail the “two minute rule”
Get your to-do list and see what tasks you can complete within two minutes or less. It could be a quick email reply, a phone call, or a desk cleanup. These items will take longer to schedule for later than they would to tackle in the moment. The key here is to touch it once and be sure you complete it.
2. Give in to “deep thinking”
If you constantly jumping in and out of random ideas, you need to have a break and make time for deep thinking. I know this can be challenging especially if you are the busiest person you know and you want to be effective, you have to this. Set some alone time so no one can distract you. Take this opportunity to look back and re-evaluate your priorities. Your brain will thank you for doing this.
3. Be serious with your minutes
When was the last time you attended a meeting and nothing happened? I mean, there is no agenda, no time limit or interaction. That is killing your time! So next time, before attending a meeting, make sure you know the agenda, you know you are required to attend and you know that can contribute and not just sit there like a rabbit half asleep.
4. Give up the “multitasking”
A new study published by Stanford University proves that multitasking is less productive than doing a single thing at a time. Your brain can only process so many stimuli at once. If you want to perform a task well and be able to recall it later, focus on a singular task.
If the cost of compromising your efficiency and performance doesn’t scare you away from multitasking, consider this: Studies show multitasking can lower your IQ as well. One study conducted at the University of London found that participants who multi tasked experienced IQ declines similar to those of individuals who had smoked marijuana or pulled an all-nighter.
5. Develop a system and stick to it
The most time consuming task is getting started. Maybe you’ve been wanting to write a book, travel with your family, plan an engagement or take a course. These tasks can be achieved in less time if you develop a system that you can absolutely stick with.
Say you really want to start a writing a book and you want to complete the manuscript within a month. What you can do is start by assessing if your goal is doable given your schedule. Then, make a conscious effort to write one page per day. Surely, after 30 days you are ready for editing and proofreading. Yes, its totally possible!
Developing a system is just like forming a new set of habits, it will be challenging at first but when you get used to it, you will thank yourself by how much time you saved!
6. Be honest with your TOP priorities
The truth is you cannot have too many priorities in your to do list. If you have more than 3 items to do, there is a bigger chance to complete these tasks compared to having 10 items. Looking in a checklist and realizing you have too many things to do overwhelms your brain and you will feel exhausted.
Think about the tasks at hand. Delegate, postpone, or ignore when possible. The key here is to be totally honest on what things matters to you most and what are the things that you can put on hold.
7. Use your calendar like a to do list
Whether your a digital junkie or a tangible person like me a great tip to getting things done and managing your time is to write everything in a calendar with background colors.
Choose 3 colors that will represent the importance of tasks depending on their priority level. So let’s say your top priorities are the following: Church, Relationships and Self-Improvement. Use a red background color in your calendar that will represent every event and task in this category.
For your secondary priorities, you can use the orange background color to represent the tasks and events that you can delegate to someone else.
Finally, for tasks in the third category, use the blue background color – the events and tasks you put into this category are the ones you can put on hold or reschedule for some other time.
Remember, you can absolutely change the color coding as long as you can easily determine the importance of a task just by simply looking at the color. I love using this technique because it gives me quick direction on what tasks needs my 100% attention and what can be done later.
The number of tasks you can accomplish in a day will depend on how you manage your time. It’s easy to get caught up with never ending schedule and feel extremely exhausted when the day is out. You need to know your priorities, tasks you can delegate, the ones you can put on hold and stick to it until it becomes a habit.
Overwhelmed? Use this free guide to remind you of what matters most so you can get things done!